NeatReceipts Mobile Scanner and Digital Filing System Description:
NeatReceipts works where you work - weighing in at less than a pound and powered by USB, NeatReceipts is the perfect tool at work, at home or on the go. NeatReceipts helps you free the information that’s trapped in your documents, so you can organize, store, secure and activate it. Scan receipts for expense reports, digitize business cards, prep for taxes (IRS accepts NR scans in lieu of actual receipts!), manage documents. You can even export data, scan to PDF, use Smart Sorting to help organize your files, and convert your scans to editable text.
- Color: White
- Brand: Neat Receipts
- Model: 00346
- Released on: 2009-02-16
- Platforms: Windows Vista, Windows XP
- Format: CD
- Original language: English
- Dimensions: 4.00″ h x 10.00″ w x 14.00″ l, 2.80 pounds
Features
- All new proprietary industrial design and software
- Automatically extracts key information from scanned receipts; can export to Excel, Quickbooks, TaxCut, and more
- Scans are IRS-accepted digital copies, making tax preparation a snap
- USB interface also provides power so no AC adapter needed
- Highly portable
Customer Reviews:
Good product, does what it claims - to organize your receipts
I upgraded from the Neat Receipts 3.0 scanner to the Neat Works 4.0 scanner package recently. I like the Neat Receipts 3.0 scanner, but the upgrade is really worth it.
For starters the quick scan center with the new version takes less system resources and it allows the user to enter receipts in batches, which is efficient. I was able to scan a pile of 277+ receipts in one night, while watching television. Pretty painless and easy to do without requiring a lot of attention, so you can make good use of downtime while you’re watching TV / relaxing, etc.
The best part of this is not the physical scanner, it’s the software. It allows me to look up previous receipts in a jiffy, and lets me shred / toss old receipts. The physical scanner is nice too though. It’s definitely not photo quality, but that’s not why I bought this package. The scanner works fairly well / quickly for most receipts, a bit better than the silver version even though they’re supposedly the same hardware. I find with the older version the USB would fail to be recognized by Windows XP, but no such problems with the new version.
If you want to organize your receipts and keep good records, I highly recommend this package! It’s the one of the few products that actually does what it claims to do. Excellent product.
Future improvement wishes would be speedier scans, but that is limited by the scanning technology and hardware specifications.
FYI - yes it will sometimes have difficulty scanning very light receipts, but that is to be expected with a scanner like this. If one expects photo quality scanner this is not the one to buy. A photo quality scanner will take too long to scan receipts. This scanner captures receipts information pretty well but it does not produce a photo replica of the receipt.
Also, the other reviewer mentioned problems with USB. Quite often that is a problem with Windows, especially on a Windows system that’s been run for quite sometime and with a lot of other accessories installed. I installed this on 3 of my windows XP systems and they all worked fine. If I ever have a problem I would reinstall Windows as Windows tends to get cluttered with hardware profiles and have problems with USB devices.
Loving it during my first 8 hrs of ownership
The ratio of bad reviews to good reviews here on this NeatWorks scanner was dubious so though I desperately needed a receipt-scanning solution, I really hadn’t taken the plunge until I visited Costco and must’ve been riding a wave of positive-ness because I walked in, wasn’t looking to buy anything, but when I saw only 2 left of this product on the shelf, I took one.
Got home, inserted the set-up CD as instructed and nothing. I’m running a new (1yr old) Dell with very sufficient hardware/memory running WinXP. But I figure sometimes the CD set-up is wonky, so I ejected then reinserted and it worked; brought up the set-up initialization screen. It asked me to check online for a version newer than what was shipped; I did, and there was. So after 10 minutes of downloading a 200mb file, I was done. Clicked the file, set-up was a snap (took 10-12 minutes) and off I went. Connected the scanner by USB cable and everything worked; no crashing.
Tested a batch of 15 receipts to see if it could handle the crinkled, faded, potentially illegible imprints on what seemingly is the standard thermal paper being used by all merchants. Alas, this product worked fine; and it worked as promised. Scanned all receipts, and was able to make not only the correct (99% of the time) OCR function for amounts, dates, retailer, and sales tax, it also was able to be relatively correct in judging which sector of retail (general receipt, food, etc.) it should categorize my purchases.
So the initial test was done; I was pleased. So now I wanted to dig deep and scan roughly 6 weeks of receipts that I’d amassed — roughly 200 receipts. This would’ve really been a test, since half of these receipts were nearly 4-6 weeks old, they were crinkled from being shoved into my pocket or folio while on the road, and some were teeny-tiny receipts like taxi receipts from Manhattan.
Result? Got through it all, and except for roughly 5 receipts out of my total 197, the scanner and software were both able to recognize most receipt fields and categorize them correctly. Oddly, and I think this is because of the clarity of the receipt vs. software, some receipts were ported into the “Documents” category vs. “Receipts” area. That was remedied easily by dragging each image from “Documents” to “Receipts.”
“Areas,” you ask? The software gives you 3 distinct areas that it will move your raw scans into; those are RECEIPTS, DOCUMENTS, and BUSINESS CARDS. I’m guessing the software takes ques from the content plus the size of the scan to determine where images should go. Like I said, the software was mostly correct except for a few faded receipts, but when I moved those stray images from “Documents” to “Receipts,” the software kicked-in and was able to read the proper field information (amount, etc.) correctly.
From these areas, you can then file your raw scans into varying folders that you can create, or into document types if you’d like to export as PDF, etc. It’s pretty simple, and I have never used a product from NeatWorks, so I have no way to compare previous versions with this 4.5.2 version that I’m using.
I looked at negative reviews and can say that I have neither had the software or hardware cause crashes, reboots, stalls, freezes, or any other degradation of my laptop from working as it normally does.
Also, I had no real OCR problems with the scanner or software recognizing figures or names. In fact, the only constant problem I had was with drugstore chain “Longs Drugs” which uses only a logo and not typewritten version of its name on receipts, so the software took to recognizing the first item in my receipt as the name, so I had numerous prescription receipts filed as “Hallmark” since I had bought cards with those purchases. What amazes me is the software is able to decipher through all the cr*p that’s listed on receipts; these days, surveys, serial numbers, and other gobbledy-gook are all listed and yet the software was able to filter through that and report the correct field information.
A couple cautions: 1) Handwritten numbers have never been recognized in any of my scans, 2) Export data to Quicken in groups based on the accounts you use in Quicken.
As to #1 above, those who have a lot of written-in totals at restaurants for tip, etc., will find this problematic. Every receipt I’d gotten for a meal (which were a lot) I had to correct with the tip included vs. the software recognizing only the subtotal before tip.
And as to #2 above, I found that importing into Quicken was a snap (as QIF file), but since Quicken will only dump all data in a QIF file into a single account, you need to filter this BEFORE the export. For example, if you use multiple cards like I do for various clients and you keep track of each account separately in Quicken, then you’d better categorize those purchases in NeatWorks accordingly, and then selectively export those transactions. That way, your import into Quicken is done per account. It’s easier that way, than having to use the “Move Transaction” function in Quicken.
I’d say 4 stars because I had no elements of surprise and no hiccups in service. I’d rate it 5 stars after about 3-6 months of ownership if this flawless experience keeps up. I’ll be back in September to report.
A decent product for the price
I bought mine from Costco.
I had my frustration with the calibration. But after the 2nd calibration, everything works fine. I figured I didn’t push the calibration card all the way in enough on the 1st try.
I didn’t have any of the connection problem with the USB port. I immediately scanned in my piles of receipts that I’ve saved up for a few years, mostly Costco & Home Depot.
It scanned all my Home Depot receipts beautifully, everything was captured. Ironically, the one that has the most problems are the Costco receipts. It won’t capture the vendor’s name and the date. But it allows you to manually put that in. 90% of the receipts didn’t have that problem.
To my surprise, it can scan in any form of receipts, not just the skinny ones. For example, all the 1-page repair receipts from the auto dealership and mechanics, it can scan it with no problem at all.
The best part is - now I have peace of mind, knowing that I can find my receipt when I NEED to. I know I can throw away my Costco receipts since they have very liberal return policy but I’m not sure if I can throw away the Home Depot ones since they are such a pain in the )( to deal with.
The only disappointment I have is that it only captures the total expense and tax, it doesn’t give you the break-down.
All in all, it’s a very useful product - it does solve one of my headaches in life.
From the Manufacturer
From the Manufacturer
NeatReceipts® is a mobile scanner and digital filing system that enables you to scan receipts, business cards and documents so you can organize, store and secure all your important information. NeatReceipts includes NeatWorks 4.0, our patented software that identifies and extracts the important information—and automatically organizes it for you. Transform receipts into expense reports, business cards into address book contacts and create searchable PDF files from any document. Export information to PDF, Excel®, Quicken®, QuickBooks®, TurboTax® and more.
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NeatReceipts is powered by NeatWorks 4.0 software suite for scanning receipts, business cards documents and creating tax reports.
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At less than one pound, NeatReceipts is perfect for the road, home, or office.
Create a digital filing cabinet to organize and secure all your important information.
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Transform paper into information that works
Patented software identifies and activates information trapped in paper so you can edit, add notes, run reports and more.
Store. Organize. Secure.
Create a digital filing cabinet to organize and secure all your important information.
From paper to productivity.
Export to PDF, Excel®, Quicken®, QuickBooks®, Turbo Tax®, Outlook®, vCard, Plaxo and more.
One software-hardware solution – all types of paper.
The Neat solution helps you manage receipts, business cards, and documents.
It works where you work
At the office, on the road or at home, Neat has a solution for you.
NeatReceipts is powered by NeatWorks 4.0 software suite for scanning receipts, business cards, documents, and creating tax reports:
Scan in receipts to:
- Save digital copies of receipts and records of vendors, dates, and totals
- Create expense reports and manage business and personal expenses
- Keep track of expenses for tax time (records accepted by the IRS)
- Export data to PDF, Excel®, Quicken®, QuickBooks®, TurboTax®
Scan in business cards to:
- Keep digital images of cards and contact information
- Capture name, address, company title, etc.
- Create your own searchable contact database
- Export data to Outlook and more
Scan in documents to:
- Create searchable PDF files
- Edit text using copy/paste
- Organize and store in your digital filing cabinet
What’s in the box
NeatReceipts Scanner, USB cable, calibration paper, dry cleaning paper and alcohol cleaning paper, instruction manual, and installation CD.
System Requirements
- Microsoft® Windows® XP, Vista® or 7
- Pentium IV 1.3 GHz or later
- 1 GB RAM (2 GB highly recommended)
- 1 GB hard disk space to install
- CD-ROM drive, Available USB port
Just thought other buyers would like to know.
